Paraspeech Blog

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Write by voice, then edit

Speech-to-text guides, processing-path explainers, and Mac productivity stories from the team building Paraspeech.

65 articlesRSS
All topicsProductivitySpeech-to-TextDictationTranscriptionMacFor WritersPrivacy & OfflineSubtitlesFile FormatsFor DevelopersAccessibilityApple PagesAudacityCaptionsDragonExcelFocus GroupsGoogle MeetGoogle SlidesImovieMarkdownMeeting SummaryMicrophonesMicrosoft WordNotionOnenoteOutlookScrivenerSlackSpeaker DiarizationTroubleshootingWebexWhatsappWhisperZoom
Original diagram contrasting text flowing through a document body with text placed inside separate boxes on a page layout canvas
Featured
mac dictationapple pagesvoice typing

Dictation in Pages on Mac: Put Words in the Right Place

A Pages report has flowing body text; a flyer may have only text boxes. Choose the right text target before dictating, then handle visibility and styling in Pages.

6 min read
Editorial illustration of a shared conversation opening into a long transcript, with a small summary at its edge
SlackMeeting Notes

Slack Huddle Transcription: Start AI Notes and Find the Transcript

Slack saves huddle transcripts inside the notes canvas. Find the right thread, understand who can read it, and check the source before forwarding an action item.

6 min read
Three caption segments aligned to separate moments on a video timeline
SubtitlesTranscription

How to Create a VTT File and Check It Against Your Video

Write a real WebVTT file, time each cue to the recording, and check the captions during playback.

8 min read
Overhead editorial illustration of people around a shared meeting table with a small recorder at its center
Meeting transcriptionAudio recording

In-Person Meeting Transcription: Choose for the Room

A clear recording of the nearest person is not proof that you captured the table. Choose a transcript workflow, then test the voices you need to hear.

7 min read
Illustrated group discussion with three participant speech shapes and a moderator, including two overlapping contributions
Research transcriptionFocus groups

Focus Group Transcription: Preserve the Group, Not Just the Words

A focus group transcript must show how participants respond to each other. Use this worked example to preserve disagreement, overlap and uncertain attribution.

9 min read
Editorial illustration of a meeting recording, full transcript and shorter summary as separate records
TranscriptionWebex

Webex Meeting Transcription: Save and Find the Transcript

A recording, captions and an AI summary leave different records. Find the Webex transcript you need and check who can access it.

6 min read
An editorial illustration connects a speaking profile to an email draft with a blank recipient line
outlookdictation

Dictation in Outlook: Find Dictate and Draft an Email by Voice

Choose the right Outlook surface, start in the message body, and separate a missing Dictate button from a microphone or recognition problem.

6 min read
Editorial illustration of a recording waveform beside a full transcript and a shorter summary
Apple Notesaudio transcription

Apple Notes Transcription: Record, Find and Copy Your Words

Start with a recording made inside Notes. Find its transcript, replay uncertain words, and choose between adding text to the note and copying it elsewhere.

8 min read
Language choice feeding two equally weighted routes labeled Parakeet and Whisper toward a text sheet
speech recognitionlocal transcription

Parakeet vs Whisper: Choose by Language, Model, and App

Parakeet v2, Parakeet v3, and Whisper large-v3-turbo are different choices. Start with language and task support before comparing results on your Mac.

7 min read