Paraspeech Blog

Write by voice, then edit

Speech-to-text guides, processing-path explainers, and Mac productivity stories from the team building Paraspeech.

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All topicsProductivityDictationTranscriptionSpeech-to-TextFor WritersMacPrivacy & OfflineFile FormatsFor DevelopersSubtitlesAccessibilityExcelFocus GroupsGoogle MeetMarkdownMeeting SummaryMicrosoft WordNotionOnenoteOutlookScrivenerSlackSpeaker DiarizationTroubleshootingWebexWhatsappWhisperZoom
An editorial illustration connects a speaking profile to an email draft with a blank recipient line
Featured
outlookdictationemail

Dictation in Outlook: Find Dictate and Draft an Email by Voice

Choose the right Outlook surface, start in the message body, and separate a missing Dictate button from a microphone or recognition problem.

6 min read
Editorial illustration distinguishing a text message from an audio voice message
WhatsAppvoice typing

Voice Typing in WhatsApp: Send Text Instead of a Voice Message

The keyboard microphone writes a message. WhatsApp's recording control captures audio. Here's how to choose the right one and check your words before sending.

6 min read
Three scene papers labeled Synopsis, Scene and Notes arranged above a separate manuscript proof.
scrivenerdictation

Scrivener Dictation on Mac: Keep Scene Prose and Notes Separate

Dictate one scene into three deliberate destinations, then inspect a compiled sample before treating it as your manuscript.

8 min read
Illustrated note with a highlighted prose area between fixed properties, links, and code
dictationmarkdown

Obsidian Voice to Text on Mac: Add Prose to Linked Notes

A source-backed Mac workflow for adding spoken prose to an existing Obsidian note, with a structured Markdown example and a separate path for audio recordings.

7 min read
A pencil shaping a draft beside an audio reel and magnifier for checking recorded speech
dictationtranscription

Dictation vs Transcription: Choose the Right Workflow

The useful distinction is what the text must represent: your intended message or the speech you need to preserve.

6 min read
Coral speech ribbon beside a laptop, cloud outline, and separate history drawer
dictationmac

Typeless Alternative: When a Local Mac Workflow Fits

Decide whether to keep Typeless across your devices or test a supported local Mac workflow, with a clear distinction between processing and storage.

7 min read
An open tabbed notebook pairs a speech symbol with lines of notes.
OneNoteDictation

Dictation in OneNote: Setup and Missing-Button Fixes

Find the right OneNote Dictate route, then diagnose the button, microphone, or connection condition that is stopping your notes.

4 min read
A magnified spreadsheet cell contains ordinary text and an insertion caret.
mac-dictationexcel

Dictation in Excel on Mac: Enter Text in a Cell

The useful starting point for Excel dictation is an editable text insertion point. Learn where to put it, what to dictate, and when to use the keyboard.

5 min read
A dark teal diagram panel with separate Word Dictate and macOS Dictation routes leading to one document
mac dictationmicrosoft word

Dictation in Word on Mac: Word Dictate or Apple Dictation?

Word's Dictate button and Apple's Dictation are separate ways to speak into a document. Choose the right route, then diagnose the account, microphone, or editing problem.

8 min read
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